Band Instruments for the 35th ID Band

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, �Streamlined Procedures for Evaluation and Solicitation for Commercial Items,� as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is being issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 dated March 13, 2026 and Defense Federal Acquisition Regulation (DFARS) change 02/01/2026. The associated North American Industrial Classification System (NAICS) code for this procurement is 459140, Musical Instrument and Supplies Retailers, with a small business size standard of $22.5 million. In accordance with the Federal Acquisition Regulation (FAR) Part 19.502-2(b), this procurement is a 100% set-aside for Small Businesses. Notice to Offerors: The Government intends to award a Firm Fixed Price contract for musical instruments for the Kansas Army National Guard 35th ID Band. The Contracting Office: USPFO for Kansas (W912JC) 2737 S Kansas Avenue Topeka Kansas 66611 Government Points of Contact: Contracting Officer: Vernon L. Verschelden; vernon.l.verschelden.civ@army.mil Contract Specialist: John D. Weber; john.d.weber.civ@army.mil Items, quantities, and minimum required specifications are provided in attached pdf file. Delivery to: 35th ID BAND 1385 S. ROBINSON ST OLATHE, KS 66062 The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Offerors must have a current registration in the System for Award Management (SAM) at https//www.sam.gov as of the date that quotes are due. Offerors must maintain a current registration in SAM to be eligible for disbursement of payments. Offerors shall ensure all representations and certifications are current in SAM as a condition of award. 1). Competition: Any award resulting from this solicitation will be made utilizing 100% Total Small Business Set Aside. 2). Quote Preparation Instructions: To ensure timely and equitable evaluation of Quotes, offerors shall adhere to the following instructions in preparing their quote. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offeror being ineligible for award. Offerors shall clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. 3). Basis of Award: Offeror shall provide sufficient detailed information, which demonstrates their technical capability, proposed technical approach, and plan for how they intend to meet the requirements as specified the solicitation document. Evaluations will be based on quoted prices and the ability of the items to meet the required specifications. 4). Invoices: An itemized invoice shall be submitted electronically through Wide Area Workflow (WAWF) located at https://piee.eb.mil/piee-landing/ when services are performed. When the Contractor is submitting an invoice in WAWF. In addition, draft paper invoices will be emailed to the Customer and Government Technical Monitor (GTM) that initiates the services with the Contractor. This is to clear up any discrepancies prior to the invoice being entered into WAWF and to help facilitate receipt of services by the Government. Paper Invoices shall contain the following minimum information: Contractor Name, address, and phone number. BPA Call number (if applicable). Date(s) of delivery. Purchase Request reference number (if applicable) Quantities delivered, unit cost, and total cost. Invoice total amount due. The Kansas Army National Guard is a Federal Government entity, and as such is exempt from all local, state, and federal taxes, including but not limited to sales taxes. Any charges or invoicing that includes taxes shall be disputed/declined by Government, if charged or invoiced by Contractor. 5). Electronic Invoicing through Wide Area Workflow (WAWF): To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through WAWF. Additional information and registration for WAWF can be completed online at https://piee.eb.mil/piee-landing/. Payment will be made by DFAS office designated in the Award. All payments on Award will be made by electronic transfer of funds (EFT). The Government will make payment through WAWF upon satisfactory completion of work and proper invoice that permits certification for payment. 6). Payment: Upon verification of invoices/ charges submitted through WAWF by authorized KSNG personnel, the invoice will be paid by Electronic Funds Transfer (EFT) IAW the Prompt Payment Act as the primary form of payment but may be made by GPC when authorized. All questions regarding the solicitation are to be submitted to Contract Specialist John D. Weber at john.d.weber.civ@army.mil no later than June 3, 2026, 3:00pm CST. All proposals are to be submitted by e-mail to the Contract Specialist John D. Weber at john.d.weber.civ@army.mil. Receipt will be verified by the date/time stamp on e-mail. All proposals shall be submitted no later than June 11, 2026, 3:00 pm CST. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-l(f). Applicable provisions and clauses incorporated by reference: 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. 2011-09 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. 2022-12 252.203-7005 Representation Relating to Compensation of Former DoD Officials. 2022-09 252.204-7017 Prohibition on the Acquisition of overed Defense Telecommunications Equipment or Services-Representation. 2021-05 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. 2023-01 252.204-7024 Notice on the Use of the Supplier Performance Risk System. 2023-03 252.223-7008 Prohibition of Hexavalent Chromium. 2023-01 252.225-7001 Buy American and Balance of Payments Program. 2024-02 252.225-7002 Qualifying Country Sources as Subcontractors. 2022-03 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. 2022-05 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. 2023-01 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. 2023-06 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. 2023-06 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. 2018-12 252.232-7006 Wide Area WorkFlow Payment Instructions. 2023-01 252.232-7010 Levies on Contract Payments. 2006-12 252.247-7023 Transportation of Supplies by Sea. 2024-10 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. 2017-01 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. 2017-01 52.204-7 System for Award Management-Registration. (Deviation 2026- O0038) 2026-02 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) 2026-02 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038) 2026-02 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) 2026-02 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026-O0038) 2026-02 52.212-2 Evaluation-Commercial Products and Commercial Services. (Deviation 2026-O0038) 2026-02 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) 2026-02 52.214-34 Submission of Offers in the English Language. 1991-04 52.214-35 Submission of Offers in U.S. Currency. 1991-04 52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) 2026-02 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) 2026-03 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) 2026-02 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) 2026-02 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) 2026-04 52.223-23 Sustainable Products. (Deviation 2026-O0038) 2026-02 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act. (Deviation 2026-O0038) 2026-02 52.225-4 Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Deviation 2026-O0038) 2026-02 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. 2024-05 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. 2018-10 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. 2023-03 52.233-3 Protest after Award. (Deviation 2026-O0038) 2026-02 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) 2026-02 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038) 2026-02 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) 2026-02 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) 2026-04 Not part of Defense Priorities and Allocation System (DPAS) Inquiry regarding this solicitation Due: June 3, 2026 03:00PMCST Solicitation Closes: June 11, 2026 03:00PMCST Submit inquiries and solicitations to Contract Specialist: John D. Weber; john.d.weber.civ@army.mil