HQ Building Maintenance

Service Project entitled: Headquarters Building Maintenance. The work is located at the Walla Walla District Headquarters Building, Walla Walla, Washington for the US Army Corps of Engineers. This will be a firm-fixed-price Service contract. The North American Industry Classification System (NAICS) code for this project is 561210 Facilities Support Services and the associated small business size standard is $38.5M. Solicitation is open to 100% total small business concerns. The Corps of Engineers, Walla Walla District, proposes to procure a service contract with one Base year with four option years. Anticipated Solicitation Early to Mid-July-2019 Anticipated award Mid-August 2019 SCOPE OF WORK. The Contractor shall provide all management, supervision, labor, supplies, materials (except as otherwise specified), equipment, and tools required to effectively, efficiently, and satisfactorily perform the operation, maintenance, and repair of equipment and systems located within the property line of the USACE NWW Headquarters Building. The Contractor is responsible for performing scheduled and unscheduled maintenance and repairs, as necessary, on a 24 hour-per-day, 365 days-per-year basis, including emergency call-back service. Emergency call-back services are the Contractor's responsibility and are not part of the reimbursable additional services. Building Architectural, Structural, Mechanical and Electrical Equipment & Systems. The Interior and Exterior building equipment and systems to be operated, maintained, and repaired by contractor encompass all areas of the facility from roof top equipment, to the property line, including but not limited to: Site Maintenance The Contractor shall provide all labor, equipment and materials necessary to perform maintenance on site features including, but not limited to, catch basins, walkways, paved areas, pavement and pavement markings, exterior lighting, irrigation system, signage, and U.S. Flag pole, lighting and pulley system. Site maintenance does not include site landscaping services. Architectural/Structural Maintenance The Contractor shall, maintain, repair, modify, and restore all of the architectural and structural components of the building. The level of maintenance shall assure that the property is free of missing components or defects which affect the safety, appearance or intended use of the facility or would prevent any electrical, mechanical, plumbing, or structural system from functioning in accordance with the design intent. Repair work shall be carried to completion, including touch-up painting and/or operational checks. The quality of the work and the repaired areas shall be fully compatible with adjacent surfaces or equipment in accordance with provision of original building specifications, O&M manuals, and to current code life, safety and environmental standards. Scope of services to include but not limited to; All architectural and structural systems, finishes, fixtures, and equipment from building rooftop to property line, exterior building envelope roof, wall, window, and door systems to assure weather tightness, Integrity and security, roll-up loading dock doors, kitchenette and all other built-in casework, and Locks, keycard systems, vehicle barrier systems and static and dynamic bollard systems. Domestic Water Supply, Waste Water, Plumbing, & Associated Fixtures Maintenance The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance on the building water supply and wastewater plumbing systems and all plumbing fixtures. The Contractor shall provide inspection, repair, and maintenance for building plumbing features as described in original building specifications and drawings and as specified by manufacturer requirements listed in the building O&M manual. The Contractor shall ensure all system drains, including storm drainage and roof drains, remain clear and unobstructed. The Contractor shall take any necessary steps to prevent odors emitting from drains or other plumbing systems into occupied space, to include keeping water in traps appropriately maintained. Plumbing systems shall be maintained, repaired, and kept functional to the point of service delivery as defined by the utility company. Additionally, the Contractor shall make emergency repairs to building plumbing features that arise from events such as pipe bursts, drain blockage, washer failure, pipe joint leakage, physical impacts, vandalism, plumbing fixture failure, and etc. in accordance with provision of original building specifications, O&M manuals, and to current code life, safety and environmental standards. Scope of work to also cover underground water supply and sewer systems (within building to exterior meter location and sewer connection at property line). Fire Protection & Life Safety Equipment & Systems The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance on the building fire suppression systems, alarm system, fire door seals hardware and hold opens, smoke and fire dampers, emergency lighting and power backup systems, and perform fire extinguisher inspections monthly at the Headquarters Building. The Contractor shall be required to use the NFPA Codes and Standards and as specified in original building specifications and drawings to perform inspections, testing, and preventive maintenance of fire protection and life safety systems and equipment. Electrical Maintenance The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance of the building electrical systems features as described in original building specifications and drawings and as specified by manufacturer requirements listed in the building O&M manual. Scope of services to include but not limited to; indoor and outdoor lighting and power supply systems, emergency lighting systems and exit signage, lamps and ballasts, lighting panel boards, lighting control panels, main switchboards, light switches, wall & floor power receptacles, and motor control centers, emergency diesel generator and all connected electrical and fuel systems, fire alarm system, batteries, raised floor electrical and data modules, ups system, public address system and all underground utility systems (within building and to exterior meter location) HVAC System The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance of the building HVAC systems features as described in original building specifications and drawings and as specified by manufacturer requirements listed in the building O&M manual. Scope of services to include but not limited to; hydronic piping & valves, chilled & hot water, circulating pumps/circulating pumps, electric boiler, heat exchanger, water to air heat pumps and remote condensing units, dedicated outside air units & exhaust fans, thermostats, cooling tower and basin sweep filtration system, HVAC system water treatment, HVAC system CFC/HCFC refrigerant program, Air conditioning and heating equipment and systems including air handling and distribution equipment and systems, pumps for the closed-loop water distribution system, the boiler, and HVAC systems controls and monitoring equipment. Ups Repair, Battery Replacement, & Maintenance Service The Contractor shall provide all labor, equipment, and materials necessary to conduct inspections and maintenance of the Server Room Un-interruptible Power Supply (UPS) and as required, replacement of the associated batteries serving the UPS at the Walla Walla District Headquarters Building. Testing and validation of a working system shall include verification that the unit meets the manufacturer's performance specifications. All work must be performed by a vendor certified by the manufacturer to service and repair the equipment. Disposal of replaced existing batteries must conform to local laws and regulations regarding handling of hazardous materials. Batteries shall be recycled by the contractor. The contractor shall dispose of used batteries at a recycling center and proof shall be provided in copies of submitted receipts. All materials removed shall become the property of the contractor. The Contractor Shall: a. Be responsible to make the management and operational decisions to meet the quality standards required under contract. b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building. c. Implement an effective Quality Control Plan (QCP). d. Implement an effective service call system that results in prompt, professional, and courteous resolution of tenant concerns. e. Use FEM/Maximo to manage, schedule, track and record all of the Walla Walla Headquarters building maintenance requirements and costs related to maintenance and the contract. Data shall be updated on a real-time basis. FEM is a web-based maintenance management system utilized by USACE. The Contractor shall follow current Asset Management Logistics FEM Workflow Process regarding FEM. Training will be provide by the Government on site f. Keep the Contracting Officer Representative (COR) informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the COR. g. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products. h. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications). i. Federal Requirements: The Contractor shall comply with all applicable Federal, State and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits The Contractor IS NOT responsible for operation, maintenance, or repair of any of the equipment named below (unless otherwise noted): a. All Elevators (however the contractor shall be responsible for reporting elevator problems and service calls to the Contracting Officer's Representative (COR)). b. Tenant Owned Equipment - including but not limited to: 1) Computers and peripherals 2) Demountable Wall Partitions 3) Data Racks 4) Powered Storage Equipment 5) Laboratory Equipment 6) USACE Personnel Owned Equipment 7) Office Furniture 8) Kitchen Appliances (Exceptions: ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope.). 9) Office Equipment 10) Audio / Visual Equipment 11) Copy / Printing Equipment 12) Vending Machines c. Note: Any observed safety or functional issues with any above listed items requiring power, ventilation, water supply and or drainage, shall be recorded and brought to COR attention within (24) hours. Also contractor may be assigned work orders/requests to asses if buildings power, ventilation, water supply and or drainage, is source of equipment issue. BUILDING DATA � Type IIB - Fully Sprinklered Building Constructed 1993 � Three-Story Steel Structure With Concrete Floors � Brick And Pre-Cast Concrete Fa�ade With Aluminum Strip Window Glazing � Floor Area: - First Floor 37,073sf - Second Floor 31,408sf - Third Floor 25,696sf - Total Area 94,177sf All on-site work shall be performed in accordance with the Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1). The Contractor will be responsible for establishing and managing an effective on-site Safety and Health program in accordance with EM 385-1-1 that will require the development and submission of a comprehensive project specific Accident Prevention Plan for Government acceptance. In addition, the Contractor will be required to develop and submit for Government acceptance Activity Hazard Analyses for each phase of work and a project specific Fall Protection Plan that comply with EM 385-1-1. The project will involve the development and management of Contractor furnished submittals for items such as pre-construction plans, product data, test reports, and contract close-out documentation as required by the technical specifications of the contract. Solicitation Number W912EF-19-R-0013 will be posted to the FBO.gov in approximately 2-3 weeks. The solicitation is a Request for Proposal (RFP). Important Note: The FedBizOpps Response Date listed elsewhere in this synopsis is for FedBizOpps archive purposes only. It does not necessarily reflect the actual proposal closing date. The RFQ closing date will be contained in the solicitation and any solicitation amendments that may be issued. A site visit will be offered approximately 1� -2 weeks after the solicitation is made available to offerors. See solicitation for details about the site visit. ACCESS FOR FOREIGN NATIONALS: Security clearance for foreign nationals to attend a site visit requires approximately 4 weeks; therefore, clearance should be requested immediately. To request clearance, please submit the names of all foreign nationals proposed for site visit attendance, along with documentation to verify that he/she was legally admitted into the United States and has authority to work and/or go to school in the US. Such documentation may include a US passport, Certificate of US citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), foreign passport with I-551 stamp or attached INS Form I-94 indicating employment authorization, Alien Registration Receipt Card with photograph (INS Form I-151 or I-551), Temporary Resident Card (INS Form I-688), Employment Authorization Card (INS Form I-688A), Reentry Permit (INS Form I-327), Refugee Travel Document (INS Form I-571), Employment Authorization Document issued by the INS which contains a photograph (INS Form I-688B). Send this information by email to leanne.r.walling@usace.army.mil. Foreign nationals must have received clearance prior to being granted access to the project site. When available, the solicitation documents for this project will be available via FedBizOpps.gov https://www.fbo.gov. NO CD's OR HARD COPIES WILL BE AVAILABLE. Offerors are responsible for checking the referenced page for any update(s) to the Notice. The Government is not responsible for any loss of Internet connectivity or for an offeror's inability to access the document posted at the referenced website. To obtain automatic notifications of updates to this solicitation, you MUST log in to FedBizOpps.gov and add the solicitation to your Watchlist. If you would like to list your firm so others can see you are an interested vendor, you must click the "Add Me To Interested Vendors" button in the listing for this solicitation on FedBizOpps.gov.